Federal - Work Study Program

Procedures for Completing Time Cards

1. All time cards must be filled out in ink.
   
2. White-out on time cards will not be accepted. If an error is made, line through mistake and initial.
   
3. Enter only the last four digits of your social security number on your time card. Do not use your SSN in its entirety.
   
4. All time cards must be verified, signed (no initials), and dated by both the student and the supervisor before payment will be made.
   
5. All dates must be filled in - not just the hours.
   
6. Time must be kept in tenths of hours. (See Conversion Chart) Time cards not shown in tenths will be returned to the supervisor for corrections. Work shown in whole or .5 hours is preferred but not mandatory.
   
7. Supervisors are responsible for turning time cards in by due date. Time cards received after 12 p.m. on Friday following the due date will be held until the next pay period resulting in a delay of payment.
   
8. No student is allowed to work six (6) straight hours without taking a 30 minute lunch break. *
   
9. No student will be permitted to work more than eight (8) hours a day or forty (40) hours per week.*

*Generally pertains to the summer FWS program

Eligibility Requirements
Register for FWS Placement Seminar
Student's Responsibilities
Supervisor's Responsibilities
Procedures for Completing Time Cards
Minutes/Hours Conversion Chart 
FWS Pay Periods