Emergency Closing Policy

The VHCC Emergency Closing Policy (VHCC Faculty and Staff Manual, section 4.6.6., http://www.vhcc.edu/manual/sec4/manual_sec4_6.htm#4.6.6) has provisions for late opening of the college; for all classified staff and administrative faculty to report to work even if classes are cancelled; or for the entire college to be closed.

On those occasions when the college is on Snow Schedule or closed, certain staff are still required to report to work under standing orders. Others are subject to report to work on the call of their supervisor, either written or verbal. The "essential" and "on call" designations are based on the assigned duties of the position.  Supervisors should only request "on call" personnel to work during a college closing or snow schedule delayed opening when necessary and not as a routine policy. Both of these categories of staff positions are listed by position number below. This information is from Appendix I to the Inclement Weather Policy.  All administrative faculty are considered to be "on call" in emergency closing situations.

If you are a classified staff member and your position is not one listed, you are not required to report to work earlier than two hours later than your normal starting time when a Snow Schedule has been called, nor are you required to report to work when the College has been closed.  Each employee ultimately must decide if it is possible and/or safe to travel to campus in inclement weather conditions.

If you have any questions regarding this policy, please contact your supervisor or Deborah S. Hale, Human Resource Manager.

Appendix I to the
Virginia Community College System
Emergency Closing Policy

Virginia Highlands Community College

The decision to close the college will be made by the President. The announcement will be communicated to all employees through the following news media:

TV Stations

WCYB-TV
WJHL-TV
WKPT-TV		 College Web Site

http://www.vhcc.edu/closings

Phone

276-739-2400

 Radio Stations

WJCW-AM/WQUT-FM
WKPT-AM/WTFM-FM
WMEV-FM
WOLD-FM
WOPI-AM
WXBQ-AM/FM
WZAP-AM		 Newspapers (When Practicable)

Bristol Herald-Courier

Position No. - Internal Title
ESSENTIAL PERSONNEL - STANDING ORDERS

00011 Buildings & Grounds Superintendent
00013 B&G Technician
00016 Landscaping/Grounds Technician/Asst. Superintendent
00017 Housekeeping Supervisor
00018 Housekeeping Lead Worker
00034 Trades Technician III
00035 Housekeeping Lead Worker
00043 Trades Technician III
00052 Housekeeping Supervisor
00066 Housekeeping Lead Worker
ESSENTIAL PERSONNEL - ON CALL*

00002 Human Resource Manager
00003 Secretary to Vice President of Instruction and Student Services
00004 Administrative Assistant to the President
00007 Financial Aid Officer
00009 Business Manager
00012 Registrar
00015 Receptionist/Switchboard Supervisor
00019 Office Manager, Center for Business and Industry
00020 Business Office/Bookstore Technician
00021 Database Administrator
00023 Accountant
00027 College Advancement Assistant
00028 Secretary to Vice President of Financial and Administrative Services
00029 Financial Aid Advisor
00033 Accounts Payable Technician
00037 Purchasing Officer
00040 Campus Police Chief
00045 Senior Computer/Electronics Technician
00050 Cashier Supervisor/PeopleSoft
00051 Payroll Technician
R0062 Client Services Specialist, SBDC
00063 Computer Technician
00067 Public Relations and Marketing Specialist
00068 Research and Assessment Specialist
00070 Information Technology Specialist
00072 Payroll/Accounting Fiscal Assistant
00074 Webmaster/Media Specialist
00076 IT Security Compliance Office Coordinator

*On call Essential Personnel must be requested by or have the approval of their immediate supervisor in order to work and receive compensatory leave during emergency closings on a case-by-case basis. (All administrative faculty are considered to be on-call.)

Revised 10/07