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Individuals are eligible for admission to the community college if they are high school graduates or the equivalent, or if they are eighteen years of age or older and able to benefit academically from study at the community college as demonstrated by assessment scores in reading, writing, and mathematics. Minimum scores are noted in the chart below:

VPT Compass Asset
Reading ENF 1 62 35
Writing ENF 1 32 35
Math MTE 1 25 33

The College reserves the right to evaluate and document special cases and to refuse or revoke admission if the College determines that the applicant or student poses a threat, a potential danger, is significantly disruptive to the college community, or if such refusal or revocation is considered to be in the best interest of the College. The College also reserves the right to refuse admission for applicants who have been expelled or suspended from, or determined to be a threat, potential danger or significantly disruptive by another college.

(see General Admissions Exceptions)

Individuals may be admitted to VHCC as curricular or non-curricular students.  Students must satisfy required course pre-requisites or placement testing requirements before enrolling in a course that has requisite requirements.  In order to receive any letter grade, a student must have attended a minimum of one class meeting or the equivalent in the case of a distance learning course. 

 For all curricular students, the following items are required:

  1. A completed official application for admission with social security number requested.
     
  2. Unless otherwise specified by the college, official transcripts from all high schools, colleges, and universities attended.  Graduates who complete secondary school in a home school setting must provide a graduation date and may be required to provide documentation of coursework.  The VCCS Student Information System academic records will be sufficient for colleges within the Virginia Community College System.
     
  3. Additional information as stated by the college for admission to specific programs or curricula.

For all non-curricular students, a completed official application for admission is required with social security number requested.  

Virginia Highlands Community College promotes and maintains educational opportunities without regard to race, color, sex, ethnicity, religion, gender, age (except where age is a bona fide occupational qualification), disability, national origin, or other non-merit factors. This institution prohibits sexual harassment including sexual violence.

General Admissions Exceptions

The College reserves the right to evaluate and document special cases and to refuse or revoke admission if the College determines that the applicant or student poses a threat, a potential danger, is significantly disruptive to the college community, or if such refusal or revocation is considered to be in the best interest of the College. The College also reserves the right to refuse admission for applicants who have been expelled or suspended from, or determined to be a threat, potential danger or significantly disruptive by another college. Below is the procedure if a denial of admissions is warranted. This provision applies to individuals who are in applicant status or those who are enrolled for a future semester. In extreme cases, such as convicted sex offenders or any student who poses a danger to the campus community, the College has the right to apply these provisions to dis-enroll currently enrolled students during a given semester session. Behaviors which present a threat or potential danger to the College community or other behaviors in which it is considered to be in the best interest of the College to refuse admission or revoke enrollment, but are not limited to any violation of the Violence Prevention Policy.

Procedures:

Upon notification to the Vice President of Instruction and Student Services that the applicant/enrolled student has exhibited threatening, violent, intimidating or disruptive behavior or any violation of the Violence Prevention Policy, the Vice President of Instruction and Student Services will conduct an investigation to evaluate the circumstances. After the investigation, if the College determines that the applicant is a threat or potential danger to the college community or if such refusal is considered to be in the best interest to the College, the student will be notified as follows:

Applicant with no enrollment:

After the investigation, the applicant will receive written notification at the home address listed in the student information system stating that admission to the College has been denied. The notification will state the denial is based on the College’s determination that the applicant represents a threat or potential danger to the College or that the refusal of admission is considered to be in the best interest of the College. A service indicator will be placed on the applicant’s record which will prevent the applicant from registering for classes.

Applicant with enrollment:

An applicant who becomes an enrolled student will receive written notification at the home address listed in the student information system stating that admission to the College is revoked and enrollment for the current or future semester is withdrawn. The notification will state the decision is based on the College’s determination that the applicant represents a threat or potential danger to the College and/or their revoked admission and withdrawn enrollment is considered to be in the best interest of the College. The written notification will detail the procedures for due process and will provide the individual with explicit instructions on the appeal process. The College will reserve the class enrollment until the appeal process is complete, but the individual will not be allowed to attend class during the appeal process.

The individual is required to initiate the appeal process in writing within ten (10) calendar days of the notification by the College (as indicated by the date of the written notification from the College) in order to receive consideration to remain enrolled. Absent extreme extenuating circumstances, if the enrolled student fails to follow the appeal process within ten (10) calendars days of notification from the College he/she will forfeit the right to appeal, which will result in the College sending to the student written notification of administrative withdrawal of all current and future classes at the College, and revocation of admission for future semesters. The College will make every effort to expedite the hearing timeline.

Appeal process for enrolled student:

  1. The College will notify the student of its investigation if a hold is placed on the student registering for classes, or taking advantage of any other student benefit.
  2. The enrolled student will receive a letter from the Vice President of Instruction and Student Services detailing the denied status of the student, withdrawn enrollment and appeal procedure within ten (10) calendar days of the College’s decision to deny or revoke admission and to withdraw the student from current or future enrollments. The enrolled student will be advised of the right to due process and request for appeal.
  3. Upon receipt of a request for appeal from the student within the required ten (10) calendar days of notification, the Vice President of Instruction and Student Services will convene the Ad hoc Admissions Appeals Hearing Committee (AAAHC). In addition to the Vice President of Instruction and Student Services, the committee membership and appointment will be at the discretion of the President of the College. The purpose of the hearing is to provide the student notice of the basis for the College’s decision and the right to provide his/her explanation of the facts, as well as for the AAAHC to evaluate the facts of the case. If, after the hearing, the AAAHC determines that the applicant or enrolled student represents a threat or potential danger to the College and/or the revoked admission and withdrawn enrollment is considered to be in the best interest of the College, the student’s admission to the College will be revoked; the student will be administratively withdrawn from classes and the student will receive a tuition refund. The individual will be denied future admission/enrollment to the College.
  4. The AAAHC will review the proceedings of the hearing and make a decision by a simple majority vote within fourteen (14) calendar days of receiving the written request for the appeal. The College will make every effort to expedite appeal process. The Vice President of Instruction and Student Services will convene the committee and serve as a member. The Vice President of Instruction and Student Services will inform the enrolled student by written correspondence of the AAAHC decision. The decision of the AAAHC will be final.

 

The following procedures apply to applicants designated as convicted sexual offenders.

 Admission Process for Convicted Sexual Offenders

Procedures:

  1. Upon notice that a convicted sexual offender has applied to the College, the Admissions & Records office will place a hold (negative service indicator) on the applicant’s file.
  2. The Admissions & Records office will notify the Vice-President of Instruction and Student Services who will send a letter to the student indicating that the student should contact Campus Police in order to arrange a meeting / hearing regarding the circumstances surrounding the hold on their application.
  3. The Chief of Police (or designee) along with the Director of Admissions will facilitate the meeting with the student. During the meeting, the following information will be gathered:
    1. Nature of the offense for which he/she has been convicted;
    2. In the event that the applicant is a sexual offender, a statement acknowledging his/her understanding that his/her identity and status as a convicted sex offender will be publicized on the college campus in accordance with federal and state law upon admission.
    3. Parole officer contact information and conditions of parole.
    4. Psychologist or counselor contact information who can attest to applicant’s behavior or condition.
    5. Justification for consideration of admission;
  4. After the meeting, Campus Police and the Director of Admissions will confirm the information shared in the interview and make a recommendation to the Vice President of Instruction and Student Services on the applicant’s participation at the College, based on the accuracy of the information provided by the applicant; the offense; and the potential likelihood of the applicant being a threat to the community.
  5. If admission is granted, a letter from the Vice President of Instruction and Student Services stating the provisions of enrollment will be sent to the student (e.g. limitations on courses) as prescribed by conditions of parole or psychologist’s information.
  6. If the recommendation is to deny the applicant, the Vice President of Instruction and Student Services will send out the correspondence to the applicant. If denied admission, the applicant may appeal the decision by forwarding a written appeal to the Vice President of Instruction and Student Services. The appeal must be made within 10 business days of the decision. The appeal will be reviewed by a committee consisting of a faculty member, staff member, and student of the Student Affairs Committee who will review the appeal and issue a decision within 10 business days from receipt of appeal.
  7. In the event that a student self-reports or the information is provided regarding convicted sexual offender status after enrollment, the student will be called to a meeting and steps 3 through 6 will be applied.

 The Vice President of Instruction and Student Services will send correspondence on all decisions.

Last updated: 3/11/2015 12:16:36 PM