Refunds

1. Students will be eligible for a refund for credit hours dropped during the add/drop period (first 10 class days or 15% of class days for short sessions).
   
   
   1. Refunds will be on a per-credit hour rate.
   2. Refunds will not exceed tuition charges.
   3. Funds will be restored to the appropriate account from which payment was made.
   4. Refunds are subject to proper bookstore clearance for returned/re-saleable or paid items (if applicable).
   
   
2. Exceptions to the refund policy are granted only with documented extenuating circumstances for the following: (1) Administrative error of VHCC or the VCCS, extreme financial hardship, or, in some extraordinary circumstances, a major medical emergency; (2) Military Service in accordance with Section 23-9.6.2 of the Code of Virginia. Refunds must be approved in writing by the president or his designee.
   
   
3. After the add/drop period has passed, return of Title IV funds only will be processed on a percentage based upon the time of withdrawal and the amount of Title IV aid earned as of that date. When a recipient of Title IV grant (Pell or FSEOG) assistance withdraws from the College during a semester in which the recipient began attendance, the College must determine the amount of Title IV grant assistance that the student earned as of the student’s withdrawal date in accordance with federal regulations (34 CFR, Part 668, Section 668.22, November 1, 1999). Students should contact the financial aid office regarding the financial consequences prior to withdrawing.

Refunds, Credits, Reinstatement as a Result of Military Service
Pursuant to 23-9.6:2 of the Code of Virginia, and corresponding SCHEV Guidelines, VHCC provides for the tuition relief, refund, and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment. Service in the uniformed services is defined as service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under call or order to active duty of more than 30 days.

Students need to submit documentation of the official military orders to the Admissions Office before the end of the semester of withdrawal or prolonged absence.

1. Tuition and Required Fees
   Should a student be ordered to active duty (for reservists) or be mobilized (active military) as described in the Code of Virginia, Section 23-9.6:2, and he/she requests to be withdrawn from VHCC after the census date, the student may elect either to be deleted from the registration file and be awarded a full refund or to be administratively withdrawn with no refund and assigned a grade of "W".
   
   VHCC offers the option for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.
   
   
2. Textbooks
   VHCC will process refunds for textbooks according to the contractual arrangement with Nebraska Books, VHCC Bookstore vendor.
   
   
3. Academic Credits and Grades
   Students who are subject to conditions described in Code of Virginia, Section 23-9.6:2 have the opportunity to receive an incomplete grade ("I") until released from active duty (for reservists) or mobilization (for active military personnel). All course requirements shall be completed within one year from the date of release from active duty or mobilization.
   
   Students may be given the option of taking their examinations prior to regularly scheduled times as an exception to VCCS policy 5.7.1 in accordance with the SCHEV Guidelines on Tuition Relief, Refund, and Reinstatement.
   
   
4. Reinstatement
   Students who are called to active duty or are mobilized shall be assured a reasonable opportunity to be reinstated in the same programs of study without having to re-apply for admission if they return to VHCC within one year of completing service required as a result of the national emergency.
   
   Students who are separated from VHCC, under conditions described in Code of Virginia, Section 23-9.6:2 shall be required to apply for readmission if they do not enroll within one year from the release from active duty (for reservists) or return from mobilization (active military).

Suspension of Students for Non-Payment of Tuition and Fees, College Loans, College Fines, or Other Debts Owed the College

A student’s continued attendance at the College is dependent upon proper settlement of all debts owed the institution. Should the student fail to satisfy all due and payable amounts for tuition and fees, college loans, college fines, or other debts owed the College, the student may be suspended. No student will be allowed to enroll in any succeeding semester until all current debts owed to the College have been satisfied.