Student participation in clubs and organizations is highly encouraged. Some of the active clubs on campus include:Choir, Christian Club, College Democrats, Destination Green, Phi Theta Kappa, Enactus, Nursing Club, Rotaract, VHCC Athletics Club, VHCC EARTH, Young Republicans, The Howl, and many others.
Organizations may be established within the college, as hereinafter provided, for any lawful purpose. Affiliation with an extramural organization, such as a national society, shall not, in itself, disqualify the college branch for chapter from recognition.
A. A group shall become an organization only after administrative review and formal recognition by the Student Afffairs Committee and President. Prior to being formally recognized the following requirements shall be met:
Submission of a statement of purpose, a current list of officers, signed statement of a current college employee willing to serve as campus advisor, and a copy of the constitution and bylaws with the Student Success Center. These documents are submitted to one of the division counselors. Subsequently, the Student Affairs Committee shall make a recommendation to the President of the College regarding the establishment of the organization.
Organizations must agree to abide by all policies and regulations of VHCC and the State Board.
When an organization is affiliated with an external body, such as a national society, a copy of that organization’s constitution and bylaws shall be filed at the same time with the Student Success Center.
B. Formal recognition of an organization is granted or denied by the President within three weeks of receipt of the completed and signed application to the division counselor. Formal recognition of an organization implies neither approval nor disapproval of the stated aims, objectives, and policies of the organization.
C. All changes and amendments to an organization’s constitution or bylaws including changes and amendments adopted by an affiliated external body must be submitted to the Student Affairs Committe and President. All changes and amendments to the constitution or bylaws of an organization’s extramural affiliate shall be submitted to the Student Affairs Committee and president of the college within a reasonable time before their effective date. The president will approve or disapprove these changes within three weeks of their receipt.
D. Membership in VHCC organizations is open to any of the College community willing to subscribe to the constitution and bylaws of the organization. No one shall be denied membership because of race, color, religion, national origin, political affiliation, sex, age, disability, or marital status. The organization’s advisor maintains a current membership list.
E. An organization must seek and secure a full time faculty or staff member as their advisor.
F. A group or organization may use the College name as a whole, or as a part of, or in conjunction with its name ONLY with the express written permission of the President.
G. College organizations may distribute or communicate information related to their purpose and aims through print and/or electronic media.
H. All organizational funds will be deposited with and expended through the Institutional Advancement Office (Educational Foundation), subject to VCCS policies, procedures, and regulations pertaining to such funds.
I. An organization engaging in illegal activities, either on or off campus, may have sanctions imposed, including admonition, probation, restitution, or withdrawal of College recognition.
J. College organizations may use college facilities for regular business meetings, social programs, and programs open to the public unless, in the opinion of the President, the planned program poses a serious threat to the continued well being and safety of the College. College facilities are scheduled by the Office of the Vice President of Instruction and Student Services.
K. Activity hour is designed primarily for the purpose of: (1) providing time for the faculty, staff, administration, and students to implement the College’s plan of governance; (2) enabling the College to develop and implement an effective program of extracurricular activities; and (3) establishing a time for various forms of communication (counseling, advising, etc.) that need to take place between and among faculty, staff, and students. As a general rule, courses should be taught and course related business conducted during those times officially scheduled for classes to meet. Classes should not be scheduled during the activity hours. College organizations are encouraged to schedule meetings during this time.
A. Solicitation of Funds and Fundraising
No one may solicit funds for the benefit of recognized charitable or civic organizations on campus without the prior written approval of the president of the college for each specific fund drive. Anyone seeking approval for such an activity may receive further information on procedure through the Student Success Center. Other types of solicitation of funds are specifically prohibited.
B. Selling on Campus
The privilege of selling merchandise of any variety on campus is limited to the bookstore, recognized college organizations, and those having valid contracts as concessionaires. The president or his/her designee shall have the authority to specify or limit the place and times of such sales. Student organizations desiring to sell merchandise on campus should make their request to the Student Success Center.
In order not to compete excessively with the Snack Bar, request for bake sales and food sales should be held to a minimum. Student organizations desiring to conduct a bake sale or food sale must fill out the proper form and give at least one week’s advance notice to the Student Success Center.
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