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Leave records are now available for viewing on the Z:\ drive.  The records are stored in the Z:\Shares\Leave folder.  Once you are in the "Leave" folder, scroll through the names until you find your record.  Double-click on your name and your record will open in Excel.

The format of all the leave records is similar, but will appear somewhat different depending on whether you are:

Quarterly you will receive an e-mail from Payroll stating that leave records have been posted and verified through a particular date.  For the purposes of these examples, let's assume that you've received an e-mail stating that leave records have been posted and verified through 3/24 (for administrative faculty, classified staff, and faculty on VSDP) or through 3/31 (for faculty on the traditional leave system).

IMPORTANT NOTE:  On your leave record, you will see that leave accruals have been pre-posted for the entire year.  However, leave balances are valid ONLY through the date through which your leave records have been verified.


Faculty on the Traditional Leave System

In this example, the employee has used 8 hours of personal leave on January 13, 8 hours of family sick leave on February 7, 4 hours of sick leave on March 14, and 8 hours of sick leave on March 15.  When you open your leave record, it will look something like this:



In column "A" you'll see a series of dates.  Scroll down to the date referred to in my e-mail; in this example, that date will be 3/31 (see the red arrow below):



Just to the left of the appropriate date, you'll see a line number. In this example, the line number is 90 (see red arrow below):

Click on the line number; this will cause the entire row to be highlighted as seen below.

You can then use your scroll bar (see red arrow below) to scroll across the sheet and see all your leave balances.

Here is the view after you scroll to the right:

If you have questions, please call me at extension 2520 or e-mail me at dsweeney@vhcc.edu.

 


Faculty on VSDP

In this example, the employee has used 8 hours of personal leave on January 17, 4 hours of sick leave on February 8, and 8 hours of personal leave on February 21.  When you open your leave record, it will look something like this:

In column "A" you'll see a series of dates.  Scroll down to the date referred to in my e-mail; in this example, it will be 3/24 (see the red arrow below):

Just to the left of the appropriate date, you'll see a line number.  In this example, the line number is 89 (see red arrow below):

Click on the line number; this will cause the entire to be highlighted as seen below.

You can then use your scroll bar (see red arrow below) to scroll across the sheet and see all your leave balances.

Here is the view after you scroll to the right:

And here is the view after you scroll to the right again:

If you have any questions, please call me at extension 2520 or e-mail me at dsweeney@vhcc.edu.


Administrative Faculty and Classified Staff on the Traditional Leave Plan

In this example, the employee used 8 hours of family sick leave on January 30, earned 8 hours of compensatory leave on February 20, and used 40 hours of annual leave March 20 - March 24.  When you open your leave record, it will look something like this:

 

In column "A" you'll see a series of dates.  Scroll down to the date referred to in my e-mail; in this example, it will be 3/24 (see the red arrow below):

Just to the left of the appropriate date, you'll see a line number.  In this example, the line number is 89 (see red arrow below):

Click on the line number; this will cause the entire row to be highlighted as seen below.

You can then use your scroll bar (see red arrow below) to scroll across the sheet and see all your leave balances.

Here is the view after you scroll to the right:

And here is the view after you scroll to the right again:

If you have overtime leave or compensatory leave, you can view those recaps by clicking on the appropriate tab at the bottom of the screen.  This is an example of an overtime leave recap sheet:

This is an example of a compensatory leave sheet:

Please note that compensatory leave is forfeited if not used within one year of the date it is earned.

If you have questions, please call me at extension 2520 or e-mail me at dsweeney@vhcc.edu.


Administrative Faculty and Classified Staff on VSDP

In this example, the employee earned 1.5 hours of overtime leave on January 10, earned 2 hours of overtime leave on January 11, earned 1 hour of overtime leave on January 12, used 16 hours of personal leave on February 21 - 22, and used 8 hours of community service leave on March 17.  When you open your leave record, it will look something like this:

 

In column "A" you'll see a series of dates.  Scroll down to the date referred to in my e-mail; in this example, it will be 3/24 (see the red arrow below):

Just to the left of the appropriate date, you'll see a line number.  In this example, the line number is 89 (see red arrow below):

Click on the line number; this will cause the entire row to be highlighted as seen below.

You can then use your scroll bar (see red arrow below) to scroll across the sheet and see all your leave balances.

Here is a view after you scroll to the right:

And here is a view after you scroll to the right again:

If you have overtime leave or compensatory leave, you can view those recaps by clicking on the appropriate tab at the bottom of the screen.  This is an example of an overtime leave recap sheet:

ot2

This is an example of a compensatory leave sheet:

Please note that compensatory leave is forfeited if not used within one year of the date it is earned.

If you have questions, please call me at extension 2520 or e-mail me at dsweeney@vhcc.edu.

 

Last updated: 10/30/2008 9:42:12 AM