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The following policies are contained in Section 6 - Student Development Services of the VHCC Faculty & Staff Manual. Additional information may be obtained through the Office of the Vice President of Instruction and Student Services, ADM 109, (276)739-2428.
Counseling and Advising
Counseling services are available to all currently enrolled and prospective students to assist in making important career, educational, and personal/social plans. As part of this assistance, appropriate tests, inventories, occupational and educational information, and information regarding employment are available. The Student Success Center is located in ISC 128, (276) 739-2438. Counselors are available evening hours by appointment. The following counselors currently are available to assist students in the assigned academic areas:
Business, Humanities, & Social Sciences
Michael McBride ISC 128 D (276)739-2402 firstname.lastname@example.org
Nursing & Allied Health
Paige Kelly ISC 128 E (276) 739-2485 email@example.com
Science & Engineering Technologies
Kim Morton ISC 128 F (276) 739-2434 firstname.lastname@example.org
Jim Johnson ISC 133 (276) 739-2401 email@example.com
Transient and Non Degree Transfer Students
Tony Fuller ISC 101 A (276) firstname.lastname@example.org
Should a problem require assistance above and beyond that which the counselor feels adequate to handle, the student will be referred to another appropriate professional resource person, either on campus or in the larger community.
In addition to an academic counselor, each student will be assigned a faculty advisor who can provide academic guidance in the chosen field of study and information about the skills and knowledge needed to be successful in the workplace. Every student is encouraged to meet with his/her faculty advisor on a regular basis, especially before registering for classes. Students may find their faculty advisors by logging on to myVHCC and following the navigation: Student Information System > Student Center > Advisor.
SDV 101 - Orientation to College Success Course
All new curricular community college students (except those in career studies certificate programs) are required to participate in a student development course designed primarily to foster student success. This course must be completed within the first fifteen (15) credit hours of enrollment. At VHCC, this program is a one-credit course, SDV 101: Orientation to College Success. This course introduces students to the skills necessary to achieve their academic goals, to the programs and services provided by VHCC, and to specific information about the various academic offerings available on campus. In addition, students learn how to access and use the on-line enrollment system and are introduced to their faculty advisors.
For additional information about this course, contact the Student Success Center, ISC 128.
Career Development Office
The Career Development office is dedicated to providing students with the tools, strategies, skills and knowledge to develop life-long career planning and job search skills. Career counseling, presentations on career topics such as resume writing and job searching, career assessment tests, resume and cover letter reviews are provided here.
The center provides information, resources, contact, and services that will help students obtain employment and empower students to choose and attain personally rewarding careers. Students who seek part-time work are encouraged to do so with a view to their future career plans. The experience gained will assist them in finding permanent and rewarding positions.
The services of this office are available to all part-time and full-time students, as well as alumni. The office is located off the Wolves' Den in ISC 101 and can be contacted at email@example.com.
Please see VHCC Tuition and Fees for current semester tution rates. Payment of tuition enables each student to obtain a student identification card making him/her eligible to use the library, bookstore, student lounge, and other facilities of the College. One percent of the resident tuition rate is designated as a comprehensive auxiliary fee per credit hour for all credit students. Students must pay all tuition and fees by the posted deadline each semester unless otherwise notified. Students who fail to pay by the posted deadline will be removed from the official class roster.
Financial Aid, Work Study Program and Scholarships
A variety of programs are available to assist qualified students in paying for their education. Some of the programs available are the federal Pell Grant Program, which is based on financial need; the Tobacco Scholarship Program available to tobacco farmers, quota holders and their immediate family members; and the federal Work-Study Program that allows qualified students to work on campus while enrolled. VHCC provides financial counseling, budgeting and planning to assist students with college expenses. Applications and additional information about these and other programs are available from the Office of Financial Aid, ISC 128, (276) 739-2555 or www.vhcc.edu/financialaid. All applicants must file a Free Application for Federal Student Aid (FAFSA) to determine eligibility for federal and state financial aid programs.
The VHCC financial aid program is administered by the Director of Admissions, Records, and Financial Aid and follows all the regulations and guidelines outlined in VCCS policy 6.4.2 – Financial Aid.
A number of scholarships also are available through the VHCC Educational Foundation Inc. and are awarded in the spring of each year for use the following academic year. Students who complete an application will be considered for all scholarships awarded through the Foundation. For application deadlines and additional information, contact the VHCC Educational Foundation Inc., LRC 627, (276) 739-2473
Information concerning veterans’ educational programs and benefits may be obtained from the Office of Admissions and Records. It is the responsibility of students eligible for Veterans Administration benefits to secure the necessary forms from this office. Assistance in completing and submitting these forms also is available by contacting Debbie Barrett at (276)739-2460 or firstname.lastname@example.org.
VHCC does not maintain lists of available housing or a list of persons desiring housing accommodations. All such inquiries should be directed to appropriate real estate brokers or other available sources of information.
Evening Programs and Services
During the Fall and Spring semesters, the Admissions Office remains open until 7:00 p.m. Monday - Thursday. The office provides all avalible Admission's services, switchboard operations, and provides communications with the Campus Police and Buildings & Grounds staff. During the Summer sessions, the office is open until 6:30 p.m. For more information, contact the Office of Evening Services, ISC 133, (276) 739-2400.
The VHCC Library is the center of reference services for classroom and recreational reading. Its resources are available without charge to any member of the community. Books, periodicals, and other reference materials are available here, as are computers, software, and Internet access.
Each student and community patron is issued a photo ID card at no charge. Cards issued to students serve as their official college ID and provide free access to many student activities and events. Cards are validated each semester and may be issued immediately after tuition is paid. There is a $5 fee for replacing cards that are lost or stolen.
Books may be checked out for two weeks, magazines for two days, and reserve materials will be circulated according to the instructions of faculty members. A remote book return box is available when the library is closed near parking lot 4 at the entrance of the Learning Resource Center. Equipment and overnight reserves not returned by 10 a.m. on the due date will be considered overdue and subject to fines.Failure to return library items may result in a replacement cost being charged. After a student has been notified by the Library that material is seriously overdue and a maximum fine has been reached, official records and transcripts of the student will be withheld until the material is returned and all fines paid. In the event that an item is lost, the borrower will be charged the value of the item. The VHCC Library is located in the Learning Resources Center, (276) 739-2542. Hours for the Library and Learning Center are posted outside the Library.
Learning Lab and Testing Center
The Learning Lab is an open lab with computer access available to all members of the campus and surrounding communities. As an instructional support center, it assists students, faculty, and community users in their efforts to gain access to educational resources. The Testing Center provides individualized enrichment studies; tutorial services; interest inventories; measures of study habits and attitudes; educational and occupational ability tests; personality assessments; placement tests; diagnostic; College Level Examination Program (CLEP); faculty makeup tests and proctoring services; computer assisted instruction; reading programs in conjunction with developmental English classes; services for persons with disabilities; open lab for general study; and courses offered by the instructional division for credit. Testing services are available on a group or individual bases. The Learning Lab and Testing Centers are located within the VHCC Library in the Learning Resources Center, (276) 739-2476.
AV Services provides up-to-date instructional materials and audio-visual equipment to assist faculty members and students. AV Services maintains equipment, provides assistance with college AV production needs, and provides training for the operating of AV equipment. Audio-visual equipment, typewriters, and computers are available in the Learning Lab. Students should request assistance from their instructors before checking out AV equipment for classroom presentations.
Open Computer Laboratories
Computer labs are located in rooms 722, 723, 724, 733 and 734 of the Learning Resources Center and are available for general use when classes are not in session. Computers also are available for student use in the Library and Learning Lab. Students must abide by the policy set forth in the VCCS Computer Ethics Guidelines which are posted in all computer labs and public access terminals. Therefore, ethical behavior must be exhibited when using VHCC computing resources.
Peer and professional tutors are available without charge to all students. Individual and group tutoring are available in most subject areas and evening tutoring and weekend tutoring sessions are available by appointment. The Tutoring Center is located in the Library in the LRC building room 633, (276) 739-2583.
Work-based Learning Opportunities
VHCC provides opportunities for work-based learning, also known as experiential learning, through cooperative education, internships, and apprenticeship training. The programs are designed to supplement classroom learning with work experience.
Students enrolled in the cooperative education and internship programs must meet certain academic guidelines and typically work between 10 and 25 hours per week. Credits are awarded for time spent in the workplace.
Apprenticeship training is an employer-sponsored training strategy for new hires or existing employees that leads to a certificate of completion and official journeyperson status from the Commonwealth of Virginia.
Information about the cooperative education and internships is available through CO-OP/Internship Program in, LRC 708, (276) 739-2452. Workforce Training & Continuing Education, ADM 101, (276) 739-2430, can provide information about the apprenticeship program.
A written or online request is required before an official academic transcript of coursework completed at VHCC can be sent to another institution or business firm. Forms are available at the Office of Admissions or you may download a Transcript Request Form online. When a form is not available, students may request a transcript by sending a letter to the Office of Admissions, P.O. Box 828, Abingdon, VA, 24212-0828, or faxing it to (276) 739-2490. All letters must include a social security number and signature. There is no fee for transcripts.
To support the educational pursuits of persons with disabilities in our service area, it is the mission of Virginia Highlands Community College to 1) disseminate information to increase awareness of services available to persons with disabilities, 2) assist with the matriculation of persons with disabilities into the college environment, 3) develop and implement disability-related support services that promote the educational and personal development of persons with disabilities by networking with campus and community based resources, and 4) assist with the successful integration of persons with disabilities into continued educational activities and/or the world of work.
Students with learning or physical disabilities are eligible to receive accommodations, both in and out of the classroom. Students must contact the Americans with Disabilities Act (ADA)/504 Coordinator at the College, Dr. Jackie Craft (276)739-2561, and provide the appropriate documentation. Documentation can be provided by a medical doctor, a certified evaluator or, if the disability has been identified within the past five years, documentation from your high school. Documentation must identify the accommodations required by the student.
It is the student’s responsibility to communicate his or her needs and to utilize the available resources:
Counseling, Tutoring, Interpreters, Readers, Scribes, Priority Registration, Large Print Materials, Taped Textbooks ,Distraction-Free Testing, Extended Time for Exams and Projects
Peer tutoring, career and personal counseling, transfer advisement, cultural enrichment, and accommodations for students with disabilities are provided to qualified students through Project Excel.
To qualify for the programs, students must have a documented disability, have a taxable income that meets the low-income standards established by the U.S. Department of Education, or be from a family in which neither parent has earned a bachelor’s degree.
Participants with documented physical or learning disabilities are eligible to receive taped textbooks, assistance from notetakers, taped lectures, alternate tests, and other support services.
Accommodations for students with disabilities are arranged on an individual basis. The Project EXCEL Office is located in ISC 120, (276) 739-2479.
Educational Talent Search
Educational Talent Search is 100 percent funded by a $299,356 U.S. Department of Education annual grant that provides information, support, and guidance to assist qualified middle and high school students in completing high school and enrolling in post-secondary education.
Services provided include : academic and career counseling, tutoring, SAT preparation workshops, career planning and assessment services, and study skills training. Participating students also receive college information and assistance in completing financial aid applications. All services are free to qualified students.
The Virginia Highlands Educational Talent Search project is authorized to serve 700 students in the Virginia Highlands Community College region. The Talent Search Office is located in OTC-1227, (276) 739-2564.
Upward Bound is 100 percent funded by a $250,000 annual grant to assist students in completing their high school educations and succeeding in college. Participating high school students receive tutoring and counseling services and attend a six-week summer enrichment program on the VHCC campus.
To qualify for the Upward Bound project, students must meet federal low-income guidelines or be from families in which neither parent has earned a bachelor’s degree. All services are free to qualified students.
The Virginia Highlands Upward Bound project is authorized to serve 50 students in specific schools in Washington County, Smyth County, and the city of Bristol, VA. The Upward Bound Office is located in OTC-1231, (276) 739-2506.
Continuing Education Programs
In addition to its regular academic programs, VHCC provides a variety of short duration courses, job training and retraining seminars, and workshops to local residents, special interest groups, and the business and industrial community. These programs are offered as credit, non-credit, and continuing education courses through Workforce Training & Continuing Education at VHCC, which also offers over 20 Career Studies Certificates. Additional information about continuing education programs is available through the office of Workforce Training & Continuing Education in the ADM building room 101, (276) 739-2430 or at www.vhcc.edu/workforce.
VHCC Student Photo ID
The VHCC student photo ID serves as the official, standard source for student identification, as a library card, and as an admission ticket to all free student activities. The initial card is issued at no cost to all students who have registered and paid for one or more credits. Cards are available at the Library immediately after tuition has been paid or financial aid has been awarded. Cards are validated in the Library each semester at no cost to students. Replacement cards may be purchased for $5.
The VHCC Bookstore, located on the first floor of the OTC Building, sells textbooks and other instructional materials. The Bookstore accepts cash, Visa, Mastercard, Discover Card, American Express and personal checks for the exact amount of purchase. A fee is charged for returned checks.
Students should check with instructors before purchasing books and retain a cash register receipt for all textbooks. The return book policy is: 1) sales receipt required 2) new books must be unmarked and in the original condition, and 3) books must be returned within seven (7) days after the first class or within two (2) days of purchase. The VHCC Bookstore buys books back everyday. During the end of the semester students may receive up to 50% of the original purchase price if the textbooks are in good condition. All buy backs are based on future course offerings, textbook condition, national need or demand, and other factors. For more information, contact the Bookstore, (276) 739-2504 or online at www.vhccbookstore.com.
VHCC Web site
The VHCC web site provides up-to-date information and a variety of student resources, including exam schedules, course schedules, the College catalog, and information about campus activities. Students also may send and receive email, register for classes, pay tuition, request a transcript and check grades via the web site at www.vhcc.edu.
Electronic mail or “email” is an official method of communication at the Virginia Community College System (VCCS). All official email communication is distributed to VCCS email accounts only. Students are encouraged to regularly check their campus email accounts. For assistance contact the Help Desk at (276)739-2467 or email@example.com
Each bulletin board on the VHCC campus is designated for a specific purpose and is assigned to a particular office. Students must receive permission before posting information and are responsible for including a posting and removal date on all items. Materials must be removed within one week of the removal day unless permission is obtained to extend the posting.
Postings not placed on bulletin board are the responsibility of the Student Success Center. These postings must comply with safety regulations and must not mar wall surfaces.
Job Posting Service
The Career Development office provides a listing of full and part time employment opportunities. Job notices are posted on the Symplicity web site at https://vhcc-csm.symplicity.com/students. In addition to job listings, the Career Development web site offers career resources, web site links, and an opportunity for students to post their resumes for employers to view.
Electronic Message Board
An electronic message board is located at the campus entryway. Information about VHCC and the Southwest Virginia Higher Education Center activities is displayed here.
Snow Schedule and Emergency College Closings
In the event of inclement weather or another emergency, it may be necessary to operate on a delayed schedule or to close. The following schedule has been adopted for operating the College’s daytime programs on a delayed schedule. Information about College delays/closings will be available through the local media, on the College’s web site (www.vhcc.edu), and on the College’s main telephone line at (276) 739-2400. Each student ultimately must decide if it is possible and/or safe to travel to campus. The College will make every attempt to accommodate students who experience legitimate difficulties getting to campus or meeting the altered course schedule due to conflicts.
8:00 - 9:15 am
10:00 - 10:40 am
9:30 - 10:45 am
11:00 - 12:15 pm
12:10 - 1:10 pm
12:30 - 1:45 pm
1:15 - 2:15 pm
2:00 - 3:15 pm
2:20 - 3:20 pm
3:30 - 4:45 pm
3:40 - 4:40 pm
Classes beginning at 4:30 or later will remain on regular schedule
8:00 -10:45 am
10:00 - 12:05 pm
11:00 - 1:45 pm
12:10 - 2:15 pm
2:00 - 4:45 pm
2:20 - 4:25 pm
The following media outlets are notified when the VHCC operating schedule is altered because of inclement weather or an emergency situation.
VHCC students, parents, employees and community members have the option of receiving up-to-the-minute alerts in the event of a campus emergency or a weather event that leads to a delay or cancellation of classes. You must register to receive these alerts via email, cell phone, smart phone, PDA, and other electronic devices and choose the types of alerts you would like to receive.
You may register at http://alert.vhcc.edu or by sending a text message to 411911, keyword VHCC. The service is offered free by VHCC, but wireless carriers may charge a fee for users who receive messages. In order to receive alerts regarding schedule changes/closings due to weather, you must register online. Please note that these alerts are often issued before 6 a.m. and on weekends.
Lost and Found
VHCC maintains a Lost and Found station at the campus switchboard/reception area. Students should take any items found on campus to the receptionist and check there for any items that have been lost on campus. The receptionist is located in the lobby of the Administration Building (ADM), (276) 739-2523.
Items remaining unclaimed for more than 90 days are subject to surplus or being sold at public auction, after mail notice of the sale is made to the last known address of any person the college determines reasonably to be the owner.
Food and beverages are available through over-the-counter sales and vending machines located in the Wolves' Den. This area is also for relaxation and enjoyment between classes, etc., and your cooperation is solicited in keeping this area neat and clean.
A television is provided for viewing pleasure. The College reserves the right to lower the volume of the television or to halt its use during scheduled activities which may be adversely affected by volume.
A Game Room is also provided for student use containing foose ball, and a pool table. The College reserves the right to remove the paddles or pool cues during scheduled activities which may be adversely affected by the noise of the games.
The Snack Bar concessions are provided by an independent vendor under contract with the College. The Vice President of Financial and Administrative Services is responsible for administering the contract.
Who’s Who in American Junior Colleges
Faculty and staff members each year submit nominations of second year students to be considered for inclusion in the Who’s Who in American Junior Colleges award. The award is based on specific criteria and provides a democratic, national basis for recognition of outstanding campus leaders. For more information, contact the Student Success Center, ISC 128, (276) 739-2438.
Student Activities and Clubs/Organizations
A student activity fee of $1.50 per credit hour is required for all students registered for credit courses. The fee subsidizes student programs, intramurals, and cultural events, including the Arts Array Series. VHCC students are admitted free to these events with a valid student ID.
VHCC supports the development of a student activities program designed to promote educational and cultural experiences. VHCC recognizes and encourages honorary, scholastic, service organizations, and sports clubs that do not restrict membership based on race, color, gender, age, religion, disability, national origin, sexual orientation or other non-merit factors. Private clubs, private associations, social fraternities, and social sororities are not authorized or recognized by VHCC. The following regulations and procedures apply to all student activity programs:
Student participation in clubs and activities is encouraged. Some of the active clubs on campus include:
In addition to these clubs and organizations, the VHCC Alumni Association seeks help from its graduates to support the growth and development of the College. For more information or to apply for membership in the association, contact the Student Success Center, ISC 128, (276) 739-2438 firstname.lastname@example.org.
An important part of VHCC experience is making new friends and enjoying time outside the classroom. Intramurals and Club Sports are a great way to do both. Teams begin forming at the beginning of each semester.
For more information contact the Student Success Center (ISC Building Room 128) by emailing email@example.com or calling (276)739- 2438.
Looking for a little friendly competition? The intramural sports program encourages participation in a competitive, yet fun, sports program. You need not be a star athlete to participate! Intramural Sports can include Flag Football, Pool, Ultimate Frisbee, Softball, Basketball, Dodgeball, Soccer, Volleyball, etc. Play for the fun of it and experience for yourself why intramural sports is where the action is!
Did you play high school sports? Have that competitive edge? Club Sports might be the place for you! The VHCC Wolves' Club Sports teams bridge the gap between intramurals and varsity athletics, allowing you to enjoy extramural competition without the pressures of highly-structured varsity sports. Clubs are student directed, with members being required to assume responsibility for organizing contests and fundraising activities, while also providing a great opportunity to develop leadership skills. The Club Sports teams will compete against other VCCS and local college teams.
Student Government Association
The Student Government Association (SGA) serves as a vital communication link between students, administration, and faculty. It provides leadership opportunities for VHCC students, including the opportunity to develop new policies, services, and activities for the benefit of other students. The SGA extends a welcome to any student who is interested in becoming involved in student government. SGA elections are held each spring semester. Students are encouraged to become acquainted with the SGA Constitution and to take part in elections and activities. Contact the Student Success Center, ISC 128, (276) 739-2438, for more information. The constitution of the SGA follows:
View the Constitution of the Student Government Association of Virginia Highlands Community College
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