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All procurement of goods and services are processed through the Business Office within the guidelines of the Virginia Public Procurement Act which states, "To the end that public bodies in the Commonwealth obtain high quality goods and services at reasonable cost, that all procurement procedures be conducted in a fair and impartial manner with avoidance of any impropriety or appearance of impropriety, that all qualified vendors have access to public business and that no offer or be arbitrarily or capriciously excluded, it is the intent of the General Assembly that competition be sought to the maximum feasible degree, that procurement procedures involve openness and administrative efficiency, that individual public bodies enjoy broad flexibility in fashioning details of such competition, that the rules governing contract awards be made clear in advance of the competition, that specifications reflect the procurement needs of the purchasing body rather than being drawn to favor a particular vendor, and that the purchaser and vendor freely exchange information concerning what is sought to be be procured and what is offered." All transactions are audited by the Virginia Department of General Services Division of Purchases and Supply for compliance to the law. Purchasing delegation is granted to VHCC by DGS-DPS, based on the success of these audits.
An approved order by the Budget Manager and Purchasing Office is required for the purchase of all goods, services, printing, and rental or repair of equipment. Advance planning is essential, as the lead-time for some purchases may be considerable.
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