Virginia Highlands Community College complies with the requirements of the Family Education Rights and Privacy Act of 1974 regarding confidentiality and student’s access to student records. The privacy and confidentiality of all student records shall be preserved. Official student academic records, supporting documents, and other records shall be maintained only by appropriate members of the College staff employed for that purpose. Transcripts of educational records contain only information about academic status and are maintained by the Admissions and Records Office. Access to this record is guaranteed to every student subject only to reasonable regulation as to time, place, and supervision.
The College may disclose personally identifiable information from a student’s education records if such information has been designated as directory information. Directory information includes the student’s name, address, telephone number, electronic mail address, major field of study, dates of attendance, grade level, number of credit hours enrolled, and degrees, honors, and awards received. Also, the College will routinely provide local police departments with arrest and charge information which occurs on campus. Such directory information may be disclosed by the College to others without prior consent of the student unless the student should file a written objection with a college individual responsible for custody of such records no later than the time that the College has made such disclosure. In any case, the College may disclose directory information from the education records of an individual who is no longer in attendance at the College.
Grade reports will be made available to parents with the written permission of students. Confidential Release Forms for release or review of any official information from student records are available in the Admissions Office and must be signed.