Counseling services are available to all currently enrolled and prospective students to assist in making important career, educational, and personal/social plans. As part of this assistance, appropriate tests, inventories, occupational and educational information, and information regarding financial assistance or employment are available. The Student Success Center is located in Room 208 of the Instruction and Student Center, (276) 739-2438. Counselors are available evening hours by appointment. The following counselors currently are available to assist students in the assigned academic areas:

Business, Humanities, & Social Sciences
Tim Harrison ISC 208A (276) 739-2402 tharrison@vhcc.edu

Nursing & Allied Health
Paige Kelly ISC 208B (276) 739-2485 pkelly@vhcc.edu

Science & Engineering Technologies
Brenda Legge NEB 938 (276) 739-2434 blegge@vhcc.edu

Concurrent/Dual Enrollment
Jim Johnson ISC 207 (276) 739-2401 jjohnson@vhcc.edu

Transient and Non Degree Transfer Students
Tim Harrison ISC 208A (276) 739-2402 tharrison@vhcc.edu

Should a problem require assistance above and beyond that which the counselor feels adequate to handle, the student will be referred to another appropriate professional resource person, either on campus or in the larger community.
In addition to an academic counselor, each student will be assigned a faculty advisor who can provide academic guidance in the chosen field of study and information about the skills and knowledge needed to be successful in the workplace. Every student is encouraged to meet with his/her faculty advisor on a regular basis, especially before registering for classes. Students may find their faculty advisors by logging on to MyVHCC and following the navigation from SA Self Service>Learner Services>Academics>View My Advisor.
 

All new curricular community college students (except those in career studies certificate programs) are required to participate in a student development course designed primarily to foster student success. This course should be completed within the first fifteen (15) credit hours of enrollment. At VHCC, this program is a one-credit course, SDV 101: Orientation to College Success. This course introduces students to the skills necessary to achieve their academic goals, to the programs and services provided by VHCC, and to specific information about the various academic offerings available on campus. In addition, students learn how to access and use the on-line enrollment system and are introduced to their faculty advisors.

For additional information about this course, contact the Student Success Center, ISC-208.
 

The Career Planning and Placement office is dedicated to providing students with the tools, strategies, skills and knowledge to develop life-long career planning and job search skills. Career counseling, presentations on career topics such as resume writing and job searching, career assessment tests, resume and cover letter reviews are provided here.

The center provides information, resources, contact, and services that will help students obtain employment and empower students to choose and attain personally rewarding careers. Students who seek part-time work are encouraged to do so with a view to their future career plans. The experience gained will assist them in finding permanent and rewarding positions.

The services of this office are available to all part-time and full-time students, as well as alumni. The office is located off the Snack Bar in ISC-216 and can be contacted at career@vhcc.edu.
 

Tuition (Includes basic tuition and applicable surcharge)

As of the publishing deadline (summer 2007), the tuition rate for all credit courses is as follows. Current tuition rates will be published in class schedules.

Tuition Rate Per Credit Hour
Virginia Resident $81.15
30-mile radius $84.15
Contract Rate $104.15
Out-of-State Resident $256.30

Payment of tuition enables each student to obtain a student identification card making him/her eligible to use the library, bookstore, student lounge, and other facilities of the College. One percent of the resident tuition rate is designated as a comprehensive auxiliary fee per credit hour for all credit students. Students must pay all tuition and fees by the posted deadline each semester unless otherwise notified. Students who fail to pay by the posted deadline will be removed from the official class roster.
 

Financial Aid, Work Study Program and Scholarships [page top]

A variety of programs are available to assist qualified students in paying for their education. Some of the programs available are the federal Pell Grant Program, which is based on financial need; the Tobacco Scholarship Program available to tobacco farmers, quota holders and their immediate family members; and the federal Work-Study Program that allows qualified students to work on campus while enrolled. VHCC provides financial counseling, budgeting and planning to assist students with college expenses. Applications and additional information about these and other programs are available from the Office of Financial Aid, ISC 202, (276) 739-2555 or www.vhcc.edu/financialaid/. All applicants must file a Free Application for Federal Student Aid (FAFSA) to determine eligibility for federal and state financial aid programs.

The VHCC financial aid program is administered by the Director of Admissions, Records, and Financial Aid and follows all the regulations and guidelines outlined in VCCS policy 6.4.2 – Financial Aid.

A number of scholarships also are available through the VHCC Educational Foundation Inc. and are awarded in the spring of each year for use the following academic year. Students who complete an application will be considered for all scholarships awarded through the Foundation. For application deadlines and additional information, contact the VHCC Educational Foundation Inc., LRC 627, (276) 739-2531.
 

Information concerning veterans’ educational programs and benefits may be obtained from the Office of Admissions and Records. It is the responsibility of students eligible for Veterans Administration benefits to secure the necessary forms from this office. Assistance in completing and submitting these forms also is available by contacting Debbie Barrett at (276)739-2460 or dbarrett@vhcc.edu.
 

Housing

VHCC does not maintain lists of available housing or a list of persons desiring housing accommodations. All such inquiries should be directed to appropriate real estate brokers or other available sources of information.
 

Evening Programs and Services

After 5 p.m. each evening, the administrative duties at VHCC are performed by the Office of Evening Services. This office provides counseling, oversees switchboard operations, maintains a safe campus environment, and provides other services available during regular business hours. The Office of Evening Services is open from 5-7 p.m. during the Fall and Spring semesters and from 5-6:30 p.m. during the summer months. For more information, contact the Office of Evening Services, ISC 207, (276) 739-2401.
 

The VHCC Library is the center of reference services for classroom and recreational reading. Its resources are available without charge to any member of the community. Books, periodicals, and other reference materials are available here, as are computers, software, and Internet access.

Each student and community patron is issued a photo ID card at no charge. Cards issued to students serve as their official college ID and provide free access to many student activities and events. Cards are validated each semester and may be issued immediately after tuition is paid. There is a $5 fee for replacing cards that are lost or stolen.

Books may be checked out for two weeks, magazines for two days, and reserve materials will be circulated according to the instructions of faculty members. A remote book return box is available when the library is closed near parking lot 4 at the entrance of the Learning Resource Center. Equipment and overnight reserves not returned by 10 a.m. on the due date will be considered overdue and subject to fines. Fines are set at 25 cents per day for each overdue item in regular circulation and $2 per day for materials on reserve, timed overnight material or equipment, and special circulations. After a student has been notified by the Library that material is seriously overdue and a maximum fine has been reached, official records and transcripts of the student will be withheld until the material is returned and all fines paid. In the event that an item is lost, the borrower will be charged the value of the item. The VHCC Library is located in the Learning Resources Center, (276) 739-2542. Hours for the Library and the adjoining Learning Lab are posted outside the Library.
 

The Learning Lab is an open lab with computer access available to all members of the campus and surrounding communities. As an instructional support center, it assists students, faculty, and community users in their efforts to gain access to educational resources. The Learning Lab provides individualized enrichment studies; tutorial services; interest inventories; measures of study habits and attitudes; educational and occupational ability tests; personality assessments; placement tests; diagnostic; College Level Examination Program (CLEP); faculty makeup tests and proctoring services; computer assisted instruction; reading programs in conjunction with developmental English classes; services for persons with disabilities; open lab for general study; and courses offered by the instructional division for credit. Testing services are available on a group or individual bases. The Learning Lab is located within the VHCC Library in the Learning Resources Center, (276) 739-2476.

Audio-Visual Services [page top]

AV Services provides up-to-date instructional materials and audio-visual equipment to assist faculty members and students. AV Services maintains equipment, provides assistance with college AV production needs, and provides training for the operating of AV equipment. Audio-visual equipment, typewriters, and computers are available in the Learning Lab. Students should request assistance from their instructors before checking out AV equipment for classroom presentations.
 

Computer labs are located in rooms 722, 723, 724, 733 and 734 of the Learning Resources Center and are available for general use when classes are not in session. Computers also are available for student use in the Library and Learning Lab. Students must abide by the policy set forth in the VCCS Computer Ethics Guidelines which are posted in all computer labs and public access terminals. Therefore, ethical behavior must be exhibited when using VHCC computing resources.
 

Peer and professional tutors are available without charge to all students. Project EXCEL students receive priority. Individual and group tutoring are available in most subject areas and evening tutoring and weekend tutoring sessions are available by appointment. The Tutoring Center is located in the Library, (276) 739-2583.
 

VHCC provides opportunities for work-based learning, also known as experiential learning, through cooperative education, internships, and apprenticeship training. The programs are designed to supplement classroom learning with work experience.

Students enrolled in the cooperative education and internship programs must meet certain academic guidelines and typically work between 10 and 25 hours per week. Credits are awarded for time spent in the workplace.

Apprenticeship training is an employer-sponsored training strategy for new hires or existing employees that leads to a certificate of completion and official journeyperson status from the Commonwealth of Virginia.

Information about the cooperative education and internships is available through the office of the Cooperative Education Program Leader, LRC 708, (276) 739-2452, www.vhcc.edu/co-op. The Center for Business and Industry, ADM 101, (276) 739-2430, can provide information about the apprenticeship program.
 

A written request is required before an official academic transcript of coursework completed at VHCC can be sent to another institution or business firm. Forms are available at the Office of Admissions or via the VHCC web site at www.vhcc.edu/myvhcc/. When a form is not available, students may request a transcript by sending a letter to the Office of Admissions, P.O. Box 828, Abingdon, VA, 24212-0828, or faxing it to (276) 739-2490. All letters must include a social security number and signature. There is no fee for transcripts.
 

Disability Service [page top]

To support the educational pursuits of persons with disabilities in our service area, it is the mission of Virginia Highlands Community College to 1) disseminate information to increase awareness of services available to persons with disabilities, 2) assist with the matriculation of persons with disabilities into the college environment, 3) develop and implement disability-related support services that promote the educational and personal development of persons with disabilities by networking with campus and community based resources, and 4) assist with the successful integration of persons with disabilities into continued educational activities and/or the world of work.

Students with learning or physical disabilities are eligible to receive accommodations, both in and out of the classroom. Students must contact the Americans with Disabilities Act (ADA)/504 Coordinator at the College, Jackie Craft (276)739-2561 or Tim Harrison (276)739-2402, and provide the appropriate documentation. Documentation can be provided by a medical doctor, a certified evaluator or, if the disability has been identified within the past five years, documentation from your high school. Documentation must identify the accommodations required by the student.

It is the student’s responsibility to communicate his or her needs and to utilize the available resources.

Equipment
Accessible computer workstations
Large screen monitors
Text scanning software
Voice controlled software (Dragon Dictate)
Screen reading software (JAWS)
2 track/4 track cassette and CD players
Assisted listening device
Spell checkers
Voice activated recorders

Services
Counseling, Tutoring, Interpreters, Readers, Scribes, Priority Registration, Large Print Materials, Taped Textbooks ,Distraction-Free Testing, Extended Time for Exams and Projects

 

Peer tutoring, career and personal counseling, transfer advisement, cultural enrichment, and accommodations for students with disabilities are provided to qualified students through Project Excel.
To qualify for the programs, students must have a documented disability, have a taxable income that meets the low-income standards established by the U.S. Department of Education, or be from a family in which neither parent has earned a bachelor’s degree.

Participants with documented physical or learning disabilities are eligible to receive taped textbooks, assistance from notetakers, taped lectures, alternate tests, and other support services.

Accommodations for students with disabilities are arranged on an individual basis. The Project EXCEL Office is located in ISC 315, (276) 739-2479.

 

Educational Talent Search is 100 percent funded by a$299,356 U.S. Department of Education annual grant that provides information, support, and guidance to assist qualified middle and high school students in completing high school and enrolling in post-secondary education.

Services provided include : academic and career counseling, tutoring, SAT preparation workshops, career planning and assessment services, and study skills training. Participating students also receive college information and assistance in completing financial aid applications. All services are free to qualified students.

The Virginia Highlands Educational Talent Search project is authorized to serve 700 students in the Virginia Highlands Community College region. The Talent Search Office is located in OTC-1227, (276) 739-2564.
 

Upward Bound is 100 percent funded by a $250,000 annual grant to assist students in completing their high school educations and succeeding in college. Participating high school students receive tutoring and counseling services and attend a six-week summer enrichment program on the VHCC campus.

To qualify for the Upward Bound project, students must meet federal low-income guidelines or be from families in which neither parent has earned a bachelor’s degree. All services are free to qualified students.

The Virginia Highlands Upward Bound project is authorized to serve 50 students in specific schools in Washington County, Smyth County, and the city of Bristol, VA. The Upward Bound Office is located in OTC-1231, (276) 739-2506.
 

Continuing Education Programs [page top]

In addition to its regular academic programs, VHCC provides a variety of short duration courses, job training and retraining seminars, and workshops to local residents, special interest groups, and the business and industrial community. These programs are offered as credit, non-credit, and continuing education courses through the Center for Business and Industry, which also offers over 20 Career Studies Certificates. Additional information about continuing education programs is available through the Center for Business & Industry, ADM 101, (276) 739-2430.
 

The VHCC student photo ID serves as the official, standard source for student identification, as a library card, and as an admission ticket to all free student activities. The initial card is issued at no cost to all students who have registered and paid for one or more credits. Cards are available at the Library immediately after tuition has been paid or financial aid has been awarded. Cards are validated in the Library each semester at no cost to students. Replacement cards may be purchased for $5.
 

The VHCC Bookstore located in the Southwest Virginia Higher Education Center on the VHCC campus sells textbooks and other instructional materials. The Bookstore accepts cash, Visa, Mastercard, Discover Card, American Express and personal checks for the exact amount of purchase. A fee is charged for returned checks.

Students should check with instructors before purchasing books and retain a cash register receipt for all textbooks. The return book policy is: 1) sales receipt required 2) new books must be unmarked and in the original condition, and 3) books must be returned within seven (7) days after the first class or within two (2) days of purchase. The VHCC Bookstore buys books back everyday. During the end of the semester students may receive up to 50% of the original purchase price if the textbooks are in good condition. All buy backs are based on future course offerings, textbook condition, national need or demand, and other factors. For more information, contact the Bookstore, (276) 739-2504 or online at www.vhcc.edu/bookstore.
 

The VHCC web site provides up-to-date information and a variety of student resources, including exam schedules, course schedules, the College catalog, and information about campus activities. Students also may send and receive email, register for classes, pay tuition, request a transcript and check grades via the web site. The web address is www.vhcc.edu.
 

Electronic mail or “email” is an official method of communication at the Virginia Community College System (VCCS). All official email communication is distributed to VCCS email accounts only. Students are encouraged to regularly check their campus email accounts. For assistance contact Glen Johnson at (276)739-2467.
 

Each bulletin board on the VHCC campus is designated for a specific purpose and is assigned to a particular office. Students must receive permission before posting information and are responsible for including a posting and removal date on all items. Materials must be removed within one week of the removal day unless permission is obtained to extend the posting.

Postings not placed on bulletin board are the responsibility of the Student Success Center. These postings must comply with safety regulations and must not mar wall surfaces.
 

Job Posting Service [page top]

The Career Planning and Placement office provides a listing of full and part time employment opportunities. Job notices are posted on the Career Planning and Placement web site at www.vhcc.edu/career. In addition to job listings, the Career Planning and Placement web site offers career resources, web site links, and an opportunity for students to post their resumes for employers to view.
 

The Electronic Message Centers or scroll boards are located outside the Student Success Center and in the hallway between the VHCC Library and Room 605 of the Learning Resources Center. Brief information about student activities is displayed here.

An electronic message board also is located at the campus entryway. Information about VHCC and the Southwest Virginia Higher Education Center activities is displayed here.
 

Course Withdrawal Policy [page top]

Student-Initiated Withdrawal Policy

Students who do not attended class during the first ten (10) day period of the semester will be administratively withdrawn by the instructor. Students may appeal to the instructor for reinstatement within five days of the withdrawal notice. Only the instructor may approve an appeal for reinstatement. This reinstatement policy does not apply to two- or four-day classes. All students absent the first day of a two- or four-day class will be administratively withdrawn on the next business day. Students will receive a “W”, and will not receive a refund. All financial aid students should check with the Financial Aid Office to determine the effect on their award.

Students who stop attending class during the first 60% of the semester will be administratively withdrawn by the instructor and receive a “W” grade. Students may appeal to the instructor for reinstatement within five (5) days of the withdrawal notice. Only the instructor may approve an appeal for reinstatement. Faculty also have the option to withdraw students who have not completed sixty percent (60%) of the course work on or before the 60% withdrawal date.

The 15% and 60% deadlines are published in the class schedule and college catalog. Students are notified by mail when an administrative withdrawal action has taken place. The Admissions Office sends the student a copy of the processed withdrawal document. Students have five days to appeal for reinstatement.

Students who are not withdrawn by the official withdrawal date will receive the earned grade for the course. No exceptions to this policy are granted without documented mitigating circumstances. Students may appeal the decision of the faculty to the appropriate Division Dean. If the Dean’s decision is contrary to student expectations, he/she may appeal to the Vice President of Instruction and Student Services for final decision.
 

Students are considered to be “in good academic standing” if they maintain a semester minimum GPA of 2.00, are eligible to re-enroll at the College, and are not on academic suspension or dismissal status. Students on academic warning or academic probation who are eligible to re-enroll may be eligible to receive financial aid assistance or other benefits requiring a “good academic standing” status.
 

Any student who fails to attain a minimum grade point average of 2.00 for any semester will receive an academic warning.
 

Academic Probation [page top]

Any student who fails to maintain a cumulative grade point average of l.5 will be placed on academic probation until such time as his/her average is l.5 or better. Students who are enrolled in developmental courses will be placed on academic probation if they fail to earn an “S” after two semesters in the same course or withdraw from all courses after scheduled add/drop periods without documented mitigating circumstances. The statement “Placed on Academic Probation” will be placed on the permanent record. Generally, a person on probation is ineligible for appointive or elective office in student organizations and usually will be required to carry less than a normal course load the following semester.

A student on academic probation is required to consult with a counselor.

A student pursuing a degree, diploma or certificate program is cautioned that, although an average between 1.5 to 1.99 may not result in formal academic probation, a minimum of 2.0 in the curriculum is a prerequisite to the receipt of an associate degree, diploma or certificate.

Students shall be placed on probation only after they have attempted twelve semester credit hours, or fifteen developmental course hours.

 

The student on academic probation who fails to attain a grade point average of l.5 for the next semester of attendance will be subject to academic suspension. Students who are enrolled in developmental courses and have been placed on academic probation will be required to earn an “S” grade in subsequent developmental courses. Failure to earn the “S” grade in subsequent developmental courses will result in academic suspension. Academic suspension normally will be for one semester unless the student reapplies and is accepted for readmission to another curriculum of the College. The statement “Placed on Academic Suspension” will be placed on the students’ permanent records.

A student who has been placed on academic suspension may submit an appeal in writing to the Chair of the Admission and Financial Committee for reconsideration of the case.

A suspended student may be readmitted after termination of the suspension period and upon formal petition to the Chair of the Admissions and Financial Aid Committee.
 

Students who do not maintain at least a 2.0 grade point average for the semester of reinstatement to the College when on academic suspension will be academically dismissed. Students who have been placed on academic suspension and achieve a 2.0 grade point average for the semester following their reinstatement must maintain at least l.5 in each subsequent semester of attendance. The student remains on probation until his/her overall grade point average is raised to a minimum of l.5. Failure to attain l.5 average in each subsequent semester will result in academic dismissal. Students enrolled in developmental courses who re-enroll following academic suspension will be academically dismissed if they fail to earn an “S” grade in all subsequent developmental courses.

Academic dismissal normally is permanent unless, with good cause, the student reapplies and is accepted under special consideration for readmission by the Admissions and Financial Aid Committee of the College. Students readmitted following academic dismissal will be retained on academic probation and are required to maintain a minimum 2.0 grade point average for each semester of enrollment until they achieve a 2.0 cumulative grade point average. They are required to consult with their respective counselors. Failure to achieve a 2.0 cumulative grade point average in each subsequent semester will result in academic dismissal without appeals or special consideration. The statement “Placed on Academic Dismissal” will be placed on the student’s permanent record.

Students will be dismissed only after they have attempted thirty-six semester hours, or forty-five developmental course hours.
 

Regular class attendance is required. When absence from a class becomes necessary, it is the student’s responsibility to inform the instructor prior to or immediately after the absence. Faculty may be contacted by email or telephone. Frequent unexplained absences may result in dismissal from a course. Students are responsible for making up all work missed during an absence. Any instruction missed and not made up will affect the grade, regardless of the reason for the absence. This policy allows the faculty to judge the propriety of an absence. While the faculty may “excuse” a particular necessary absence, students should understand that VHCC does not adhere to a “free cut” policy.

In a curriculum requiring a number of shop hours, actual time spent in the shop is important. If you miss more than three class periods and if the absences are unexcused, it will be left to the judgment of the instructor whether to allow you to make up work missed. The instructor shall determine whether or not an absence is excused.
 

The following policies are contained in Sections 6.0 of the VHCC Faculty/Staff Manual. Additional information may be obtained through the Office of the Vice President for Instruction and Student Services, ADM 111, (276) 739-2428.
 

Student Rights and Responsibilities [page top]

Application for admission to VHCC is a voluntary decision on the part of a prospective student to participate in the programs offered by the College. Upon admission, students are subject to policies, rules, and regulations of VHCC and the State Board for Community Colleges.

Students are guaranteed the privilege of exercising their rights without fear of prejudice. Such rights include the following:

A. Students are free to pursue their educational goals. VHCC provides appropriate opportunities for learning curricula offered by the College.
B. No disciplinary action is taken against any student without due process.
C. Free inquiry, expressions, and assembly are guaranteed to all students provided their actions do not interfere with rights of others or the effective operation of VHCC.
D. Academic evaluation of student performance is neither arbitrary nor capricious.
E. VHCC provides for personal safety, protection of property, and the continuity of the educational process.

As provided by the Family Educational Rights and Privacy Act (FERPA), colleges may disclose the following directory information without the student’s prior consent: student’s name; participation in officially recognized activities and sports; address; telephone listing; weight and height of members of athletic teams; electronic mail address; degrees, honors, and awards received; date and place of birth; major field of study; dates of attendance; grade level; the most recent educational agency or institution attended; and number of credit hours enrolled. Students must provide official notification to the office of the college’s registrar to prevent the disclosure of directory information.
 

Each individual is considered a responsible adult, and it is assumed that students will maintain standards of conduct appropriate to membership in the college community. Emphasis is placed on standards of student conduct rather than on limits or restrictions. Guidelines and regulations governing student conduct are developed by representatives of the students, faculty, staff, and administration.

VHCC refrains from imposing a rigid code of discipline but reserves the right to take disciplinary action compatible with its own best interests when it is clearly necessary.

VHCC guarantees students the privilege of exercising his/her rights of citizenship under the Constitution of the United States without fear of prejudice. Special care is taken to assure due process and to spell out defined routes of appeal when students feel their rights have been violated.

VHCC is part of the Virginia Community College System and adheres to the standards set forth for the System. Student rights and responsibilities are designed to clarify what rights students may expect as a member of the student body and the responsibilities and obligations placed upon them.

VHCC provides an environment conducive to learning. VHCC establishes standards of conduct expected of all students. Any student who has allegedly violated the code of conduct is afforded due process. Should the student’s conduct be judged to represent a danger to others, the College will immediately take appropriate action.

The President is responsible for the entire administration of the College, subject to the control of the Chancellor of the Virginia Community College System and the State Board for Community Colleges. It is his/her duty to administer the laws of the Commonwealth of Virginia which may be applicable on the campus, as well as the policies, rules, and regulations of the State Board for Community Colleges. Any authority or responsibility or duty granted to or imposed upon the President may be delegated to others on the College faculty or staff. The President or his/her designee may take whatever legal or institutional action is necessary under this authority.
 

Forms of Student Misconduct Subject to Disciplinary Action [page top]

A. All forms of dishonesty, including cheating, plagiarism, knowingly furnishing false information to the College, and the forgery, alteration, or use of College documents or instruments of identification with the intent to defraud.

Plagiarism is the appropriation of passages, either word for word or in substance, from the writings of another and the incorporation of those passages as one’s own in written work offered for credit. VHCC assumes that the written work offered for credit is the student’s own unless proper credit is given the original author by the use of quotation marks and footnotes or other explanatory inserts.

Collaboration with another person in the preparation or editing of notes, themes, reports, or other written work offered for credit is prohibited unless such collaboration has been specifically approved in advance by the instructor. Examples of collaboration include extensive use of another’s ideas for preparing a creative assignment and receiving undue assistance in the preparation or editing of written materials.

Giving or receiving, offering or soliciting information on any quiz, test, or examination is prohibited; this includes the following:

(a) Copying from another student’s paper.
(b) Use of prepared materials during the examination.
(c) Collaboration with another student during the examination.
(d) Buying, selling, stealing, soliciting, or transmitting the contents of an examination.
(e) Substituting for another person during an examination or allowing such a substitution for one’s self.
(f) Bribery of any person to obtain examination information.

B. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other College activities.

C. Physical and/or psychological abuse, or the threat of such abuse, of any person on College premises or at College activities.

D. Participating in or inciting a riot or an unauthorized disorderly assembly.

E. Seizing, holding, commandeering, or damaging any property or facilities of the College, or threatening to do so, or refusing to depart from any property or facilities of the College upon direction by College officials or other person authorized by the President.

F. Use of alcoholic beverages on campus including the purchase, consumption, possession, or sale of such items except where specifically authorized within the regulations of the College.

G. Possessing, using, selling, or distributing any type of illegal drugs.

H. Gambling or holding an unauthorized raffle or lottery on campus or at any College function.

I. Possessing on College property, or at any College activity, any rifle, shotgun, pistol, revolver, or other firearms or weapons or any dangerous chemical or explosive elements or component parts not used by the student for lawful College studies without the prior written authorization of the President.

J. Physically detaining or restraining any other person or removing a person from any place where he/she is authorized to remain, or in any way obstructing the free movement of persons or vehicles on College premises or at College activities.

K. Littering, defacing, destroying, or damaging property of the College or property under its jurisdiction or removing or using such property without proper authorization.

L. Violating any local, state, or federal laws.

M. Violating any rule or regulation not contained within the official College publications but announced as administrative policy by the President or his/her designee.

N. Willfully encouraging others to commit any of the acts which have been herein prohibited.
 

The following sanctions may be imposed:

A. Admonition: An oral or written statement to a student that he/she is violating or have violated College rules and may be subject to more severe disciplinary action.

B. Disciplinary Probation: Exclusion from participation in extracurricular activities of the College, including the holding of any student office, for a period of time not exceeding one school year.

C. Restitution: Required reimbursement for damage to or misappropriation of property. This may take the form of appropriate services or other compensation.

D. Suspension: Exclusion from attending the College as a student for a definite period of time not to exceed one year.

E. Dismissal: Termination of student status for an indefinite period. The conditions of readmission, if any, will be stated in the letter of dismissal.

F. Interim Suspension: If, in the opinion of the Vice President of Instruction and Student Services the continued presence of any student on the campus may reasonably pose a threat to, or interfere with, the College’s mission and/or the rights of others, a student may be suspended from the College pending the right to a hearing. The Vice President shall first make a reasonable effort to advise the student orally of the reasons for the suspension, and give the student opportunity for explanation or rebuttal.

The informal opportunity does not give the student the right to present witnesses, to cross examine adverse witnesses, or to require the presence of counsel. As soon as possible after the suspension, the student will have the right to call for a hearing. At such hearing, the affected student shall have all the rights described under section 6.11.5 of the VHCC Faculty/Staff Manual.
 

The Vice President of Instruction and Student Services is responsible for the execution of disciplinary procedures within the College.

Any academic or administrative official, faculty member, or student may file a complaint with the Vice President of Instruction and Student Services against any student for alleged violations of any college rule or regulation.

The Vice President of Instruction and Student Services may make a preliminary investigation to determine if the charges can be disposed of informally by mutual consent without the initiation of disciplinary proceedings. Traffic and parking complaints are made to the Vice President of Financial and Administrative Services.

In order to provide an orderly procedure for the handling of disciplinary cases in accordance with due process, VHCC has established procedural rules and regulations governing disciplinary action, including the following:

A. All charges not disposed of informally shall be presented to the accused student in written form, and the student shall respond in writing within seven (7) calendar days. The time for such response may be extended by mutual agreement of the student and the Vice President of Instruction and Student Services.

B. An admonition is an action which may be administered by the Vice President of Instruction and Student Services without any further approval. All cases in which probation, restitution, suspension, or dismissal from the college is sought shall be referred by the Vice President of Instruction and Student Services to the Student Advisory Committee for a hearing, unless the student has, in writing, waived their right to such a hearing.

C. A calendar of the hearings in a disciplinary proceeding shall be fixed by the Vice President of Instruction and Student Services after consultation with the parties involved. The College shall have discretion to alter the calendar for good cause. A time shall be set for a hearing which will not be less than seven or more than fifteen calendar days after the student’s written response.

D. The student will have the right to have present at the hearing legal counsel at his/her own expense, other advisors, parents, and relatives, any of whom may advise the student.

E. The student shall have the right at the hearing to present and cross-examine witnesses and the right to present and examine documentary evidence.

F. A transcript of the hearing shall be prepared by the College; the student shall have a right to a copy of the transcript of the proceedings furnished at his/her own expense.

G. Written decisions will be given by the Student Advisory Committee no later than ten (l0) calendar days following such hearings. Any such decision which is adverse to the interests of the student will contain notification of the appeal procedures.

H. The student or the Vice President of Instruction and Student Services may appeal any decision by submitting a written appeal to the President within ten (l0) calendar days of receipt of the decision; any such written appeal will include the grounds for the appeal.

I. The President will review the case on the basis of the record of the hearing and any evidence submitted by the student that was not previously available at the time of the hearing. The decision of the President is final.

 

The purpose of the student grievance procedure is to provide an equitable and orderly process to resolve grievances at Virginia Highlands Community College. This grievance procedure includes, but is not limited to, concerns and disputes involving application of a policy or procedure; grades/academic record; and discrimination on the basis of race, sex, disability or sexual harassment. The Vice President of Instruction and Student Services is ultimately responsible for overseeing the execution of student grievance procedures.

Recognizing that grievances should be raised and settled promptly, a grievance shall be raised within twenty (20) calendar days following either the event giving rise to the grievance or within twenty (20) calendar days of the time when the student reasonably should have gained knowledge of its occurrence.

Step 1: A student who is experiencing dissatisfaction with any academic or administrative official, faculty member, or student concerning application of the provisions of the rules, policies, procedures, and regulations of the College must first discuss the complaint with the person with whom the problem exists. If the issue cannot be resolved, the student will meet with the immediate supervisor of the person causing the grievance. The immediate supervisor may make a preliminary investigation to determine if the concerns can be resolved informally by mutual consent. If the issue cannot be resolved informally, the immediate supervisor will render a written decision within five (5) calendar days. (One exception is that appeals of academic suspension and dismissal are made in writing to the Admissions and Financial Aid Committee with direct final appeal to the president).

Step 2: If the decision of the immediate supervisor is not satisfactory, the student or the other party may file a written appeal within ten (10) calendar days with the Vice President of Instruction and Student Services. The Vice President will render a written decision within ten (10) calendar days.

Step 3: If the decision of the Vice President is not satisfactory, either of the dissenting parties may file a written appeal to the Student Advisory Committee within ten (10) calendar days.

Step 4: The Vice President of Instruction and Student Services will set a time for a hearing which shall not be less than seven (7) calendar days nor more than fifteen (l5) calendar days after the Student Advisory Committee receives the appeal.

Both parties shall have the right to have present, at their own expense, legal counsel or others who may advise.

A transcript of the hearing shall be prepared by the College; both parties shall have a right to a copy of the transcript of the proceedings at their own expense.

Written decisions will be given by the Student Advisory Committee no later than ten (10) calendar days following such hearings. Either party may appeal in writing the decision of the Student Advisory Committee to the President within ten (10) calendar days of the decision.

The president of the college will review the case and make the final decision. This procedure will apply to student grievances.
 

Policies for Campus Organizations [page top]

Organizations may be established within the college, as hereinafter provided, for any lawful purpose. Affiliation with an extramural organization, such as a national society, shall not, in itself, disqualify the college branch for chapter from recognition.

A. A group shall become an organization only after administrative review and formal recognition by the President. Prior to being formally recognized the following requirements shall be met:

Submission of a statement of purpose, a current list of officers, signed statement of a current college employee willing to serve as campus advisor, and a copy of the constitution and bylaws with the Student Success Center. These documents are submitted to one of the division counselors. Subsequently, the Student Advisory Committee shall make a recommendation to the President of the College regarding the establishment of the organization.

Organizations must agree to abide by all policies and regulations of VHCC and the State Board.
When an organization is affiliated with an external body, such as a national society, a copy of that organization’s constitution and bylaws shall be filed at the same time with the Student Success Center.

B. Formal recognition of an organization is granted or denied by the President within three weeks of receipt of the completed and signed application to the division counselor. Formal recognition of an organization implies neither approval nor disapproval of the stated aims, objectives, and policies of the organization.

C. All changes and amendments to an organization’s constitution or bylaws including changes and amendments adopted by an affiliated external body must be submitted to the President. All changes and amendments to the constitution or bylaws of an organization’s extramural affiliate shall be submitted to the president of the college within a reasonable time before their effective date. The president will approve or disapprove these changes within three weeks of their receipt.

D. Membership in VHCC organizations is open to any of the College community willing to subscribe to the constitution and bylaws of the organization. No one shall be denied membership because of race, color, religion, national origin, political affiliation, sex, age, disability, or marital status. The organization’s advisor maintains a current membership list.

E. If an organization is unable to secure an advisor from current VHCC employees, the President may, in writing, authorize the organization to secure an advisor from outside the College.

F. A group or organization may use the College name as a whole, or as a part of, or in conjunction with its name ONLY with the express written permission of the President.

G. College organizations may distribute or communicate information related to their purpose and aims through print and/or electronic media.

H. All organizational funds will be deposited with and expended through the College Business Office, subject to VCCS policies, procedures, and regulations pertaining to such funds.

I. An organization engaging in illegal activities, either on or off campus, may have sanctions imposed, including admonition, probation, restitution, or withdrawal of College recognition.

J. College organizations may use college facilities for regular business meetings, social programs, and programs open to the public unless, in the opinion of the President, the planned program poses a serious threat to the continued well being and safety of the College. College facilities are scheduled by the Office of the Vice President of Instruction and Student Services.

K. Activity hour is designed primarily for the purpose of: (1) providing time for the faculty, staff, administration, and students to implement the College’s plan of governance; (2) enabling the College to develop and implement an effective program of extracurricular activities; and (3) establishing a time for various forms of communication (counseling, advising, etc.) that need to take place between and among faculty, staff, and students. As a general rule, courses should be taught and course related business conducted during those times officially scheduled for classes to meet. Classes should not be scheduled during the activity hours. College organizations are encouraged to schedule meetings during this time.
 

VHCC supports the development of intramural programs or sports clubs on campus and/or off campus in community facilities. These programs will be designed to promote the physical well being of the individual student and the development of recreational skills. Competition of intramural teams, including “all star” teams, in civic leagues and competition between intramural or sports club teams of other institutions is authorized with the approval of the VHCC College Board providing that all direct expenses, including transportation, are paid from non-state funds.

Solicitation of Funds and Fund Raising

No one may solicit funds for the benefit of recognized charitable or civic organizations on campus without the prior written approval of the president of the college for each specific fund drive. Anyone seeking approval for such an activity may receive further information on procedure through the Student Success Center. Other types of solicitation of funds are specifically prohibited.
 

The privilege of selling merchandise of any variety on campus is limited to the bookstore, recognized college organizations, and those having valid contracts as concessionaires. The president or his/her designee shall have the authority to specify or limit the place and times of such sales. Student organizations desiring to sell merchandise on campus should make their request to the Student Success Center.

In order not to compete excessively with the Snack Bar, request for bake sales and food sales should be held to a minimum. Student organizations desiring to conduct a bake sale or food sale must fill out the proper form and give at least one week’s advance notice to the Student Success Center.

Intellectual Property Materials
Intellectual property includes but is not limited to any material defined within one or more of the following categories: a potentially patentable machine, article of manufacture, composition of matter, process, or improvement of any of these; an issued patent; a legal right that inheres in a patent; or anything that is copyrightable. The VCCS claims an ownership interest in any intellectual property produced by a VCCS student who is a college employee. If students are paid as student assistants, they are employees. Materials produced by a student as part of course requirements making only incidental use of college resources belong to the student, absent any agreement to the contrary. Further information is available in the VHCC Faculty and Staff Manual, Section 4.7.
 

A student, group, or organization of the college shall not distribute material on campus without prior approval of the Vice President of Instruction and Student Services. The Vice President will make a determination within one week of receipt of all such material. If approval is denied on the basis of the content of the material, direct appeal may be made to the president of the college. The President will render a decision within one week of receipt of the material. Editorial freedom of student communication entails a corollary obligation under the canons of responsible journalism and applicable regulations of the Federal Communications Commission. All student communications shall explicitly state an editorial policy to the effect that the opinions expressed are not necessarily those of the college or its student body.
 

Currently, VHCC does not regularly publish a student newspaper. If the College should publish a student newspaper, the VCCS recommends that an advisory committee should be selected. This committee to be comprised partly from the communications media, i.e., newspapers, television and radio stations. This committee is to serve in an advisory capacity to the faculty advisor and students to ensure that journalism in the College newspaper is maintained at a high level. The function of the advisory committee is not to censor the newspaper, but rather ensure that the papers are printed in good taste and within the canons of acceptable public newspapers.
 

Each campus organization participating in a demonstration must file three copies of the College Registration of Demonstrations form in the office of the President for all demonstrations four (4) days in advance of the demonstration. Copies of the registration form are available in the Office of the Vice President of Instruction and Student Services.

The following regulations apply to authorized campus demonstrations:

Only organizations recognized by the College may sponsor demonstrations on College property.
Picketing is not permitted inside buildings.

Outside picketing must not be carried on in a manner that interferes with entrance traffic or the normal flow of pedestrian or vehicular traffic.

The form for registering campus demonstrations is Table 6-1 of the VHCC Faculty & Staff Manual. Copies can be found in the Student Success Center.
 

All assemblies or demonstrations on the campus must have prior registration with the Office of the President. VHCC Students or employees who participate in or incite a riot or a disturbance or disorderly assembly are subject to suspension or dismissal.

When an unauthorized assembly of students and/or College employees has been requested to disband by the President or other designated officer, those refusing to comply will be subject to immediate suspension and/or dismissal and the trespass laws of Virginia.

In the event that an assembly appears to be a demonstration related to grievances, those present will be advised that orderly procedures for the hearing of College grievances are available and must be followed. College officials will not negotiate with any organization under conditions of duress i.e., unauthorized occupation of the College property by such group.

Detailed rules and appeals procedures are on file in the Business Office. The VHCC President follows the protocol outlined by the Chancellor.
 

Virginia Highlands Community College is subject to and enforces provisions of the “Virginia Indoor Clean Air Act.”

Effective Summer Term 1996: Smoking is not allowed in any VHCC building.

Effective Fall Term 2006: All VHCC buildings have made the transition from simply “smoke free” to “tobacco free,” which precludes the use of any tobacco products.
 

Illegal Substance Policy [page top]

VHCC students or employees shall not possess, sell, use, manufacture, give away or otherwise distribute illegal substances including drugs or, where prohibited, alcohol while on campus, attending a college sponsored off-campus event, or while serving as a representative of the college at off-campus meetings. Students or employees who violate this policy shall have College charges processed against them in the normal manner of due process provided by VHCC rules. Further, students or employees who violate this policy will have committed a criminal offense, and VHCC shall notify the appropriate agency of the Commonwealth of Virginia, county or city government for investigation and, if warranted, prosecution.
 

The State Board for Community Colleges has delegated to the VHCC College Board the responsibility for taking action on requests to serve alcohol at College social functions in view of local mores and in accordance with State regulations (Code of Virginia Sections 4.1-100 and 4.1-200, and Virginia Department of Alcoholic Beverage Control – Special Event Licensure).

Within the framework established by the State Alcoholic Beverage Control Board, VHCC, under special conditions, may be permitted to obtain a one day banquet license to serve alcohol at college sponsored functions provided that no person under 21 years of age is possessing, dispensing or drinking alcoholic beverages.

The VHCC administration and the College Board must approve this type of activity before the Alcoholic Beverage Control Board is contacted.
 

VHCC has developed the following substance abuse program including drug and alcohol education and substance abuse counseling and referral services for students and employees.

A. Drug and Alcohol Education

B. Substance Abuse Counseling and Referral

VHCC does not tolerate sexual misconduct in any form. Sexual misconduct is a flagrant violation of the values and behavioral expectations for a college community and all reported violations will be investigated. Sexual misconduct may be punishable through civil and criminal proceedings, as well as through college disciplinary processes. An educational institution is a community of trust whose very existence depends on the recognition of each individual’s importance and value. This trust creates freedom for each individual to live, think, act, and speak without fear of physical harm. Sexual misconduct shatters the bond of trust within a college community.

This policy applies to all employees and students of VHCC.

Sexual Assault

Sexual assault is defined as sexual intercourse without consent, including rape (whether by acquaintance or stranger), sodomy, or other forms of sexual penetration. To constitute lack of consent, the acts must be committed either by force, threat of force, intimidation, or through use of victim’s mental helplessness of which the accused was aware or should have been aware. Mental helplessness includes incapacitation by alcohol or other drugs. Sexual assault also includes intentionally touching, either directly or through clothing, of the victim’s genitals, breasts, thighs, or buttocks without the victim’s consent, as well as touching or fondling of the accused by the victim when the victim is forced to do so against his or her will.

Verbal misconduct, without accompanying physical contact as described above, is not defined a sexual assault. Verbal misconduct may constitute sexual harassment, which is also prohibited under VHCC regulations and is specifically addressed in the following section.
 

Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct or written communication of a sexual nature which is intimidating, hostile, or offensive. Sexual harassment shall be considered to have occurred when:

1. Accepting or tolerating such conduct is made a term or condition of a student’s status or an individual’s employment either explicitly or implicitly;

2. Accepting or rejecting such conduct is used as the basis for academic or employment decisions affecting the student or employee; or

3. Such conduct creates an intimidating, hostile, or offensive working or learning environment, or substantially interferes with an employee’s work performance or a student’s academic performance.

Sexual harassment is contrary to the values of VHCC. It will not be tolerated in any form, as outlined in Part 1604.11, Discrimination Because of Sexual Harassment of Title VII, Section 703, of the Civil Rights Act of 1964, as amended. All reported instances of sexual harassment will be investigated.
Sexual assault and harassment are subject to College disciplinary action as outlined in the Student Code of Conduct, personnel policies, and applicable state and federal laws. Complaints are handled through established grievance procedures or by the Office of Campus Police.

Anyone convicted of sexual misconduct will be subject to appropriate disciplinary actions which may include dismissal or expulsion. Further, these policies shall include provisions to safeguard the identity of the complainant outside the confidential proceedings of the College’s disciplinary process, unless consent is secured from the complainant to reveal her or his identify. No part of a complainant’s sexual history shall be included as a part of any campus proceedings.
 

AIDS Policy [page top]

Current knowledge indicates that students or employees with AIDS (Acquired Immunodeficiency Syndrome), ARC (AIDS-Related Complex), or a positive HIV antibody test normally do not pose a health risk to other students or employees in an academic setting. Therefore, students or employees who have AIDS, ARC, or a positive HIV antibody test are allowed regular classroom attendance and use of all institutional facilities.

Mandatory screening or testing ordinarily is not appropriate for admissions of students or employment of faculty. Dental assisting and other laboratory programs providing clinical experiences are guided by Center for Disease Control and OSHA guidelines. Recommendations of the American College Health Association (ACHA) may also be consulted.

VHCC offers an AIDS-awareness program for students and employees using ACHA guidelines and educational materials.
 

In the instance that a student does not pay for any expense incurred at VHCC in a timely manner and in accordance with college policy, a letter is sent from the business office to each student stating that they will be given thirty (30) days after the postmark of the letter to appeal.

All delinquent debt owed to Virginia Highlands Community College will be logged into Virginia’s Department of Taxation Set-Off Debt Program. The debt then would be collected from tax refunds, motor vehicle refunds, and other payments made to the debtor by the Commonwealth of Virginia.

 

Students are expected to conduct themselves at all times in a manner conducive to the safety of all. Behavior considerate of the welfare of others will result in the maximum degree of safety on campus. Anyone recognizing a possible hazard, should notify campus police, a member of our buildings and grounds staff, or, if appropriate, fill out a safety form found on the college web site http://www.vhcc.edu/police/safetyconcern.htm. All visitors must register with the receptionist before going to any part of the campus. The campus police web site http://www.vhcc.edu/police has lots of valuable information on it.

The Campus Police Department is located in ISC 212, (276) 739-2448. Someone is on duty 24 hours a day and remains available via cell phone at (276) 614-8282 during the daytime hours and (276) 614-8383 at night.

 

The college controls traffic and parking in the interest of public safety and to maintain orderly conduct. Traffic patterns may be altered periodically when warranted by special events, ongoing campus construction or road repairs. When possible, advanced notification of altered traffic patterns will be made by the Office of the Vice President of Finance and Administration and posted on the Internet, in special college bulletins, and on signs throughout campus.
 

Parking permits to park in handicapped/disability spaces for duration of three months may only be issued by the Campus Police. These permits must be visible in car and contain the name of the person it is issued to, the signature of Campus Police and the expiration date. Upon appeal, the Vice President of Administration may extend the permit for three additional months.
 

The area surrounding the Mechanical Technologies Building is reserved strictly for use as a loading zone, for emergency, and delivery vehicles, and for people with disabilities. No parking will be permitted along the roads or in any places not designated as parking areas without specific authorization.

Lot. No. 1: Administration Building Parking Area A section of the parking area in front of the Administration Building is designated for visitor parking. The remainder of this lot is open for faculty, staff, and parking for people with disabilities authorized to park in this restricted area.

Lot No. 2: Mechanical Technologies Building Parking Area The parking area located on the east end of the campus (to the east of the Mechanical Technologies Building) is designated for faculty, staff, guests, people with disabilities, and students. Due to the design of this lot and safety considerations, traffic is restricted to one-way as indicated. Pull through or back-in parking is prohibited.

Lot. No. 2 N: (North of Lot 2) This lot is unrestricted.

Lot. No. 2 S: (South of Lot 2) This lot is unrestricted.

Lot. No. 3: Lower Campus Parking Area All parking not otherwise designated (students, overflow of faculty, staff, and visitors) is restricted to the large parking lot located at the bottom of the hill adjacent to Interstate 81.

Lot. No. 4: Nursing Education Building Area Several spaces are always reserved for people with disabilities and visitors as indicated. Half of this lot is reserved for faculty and staff until 1:30 pm. After this time parking of any vehicle is permitted on a first come basis. Yellow spaces are for faculty and staff. White spaces are for student use.

Lot. No. 4 N: (North of Lot 4) This lot is unrestricted.

Lot. No. 5: East of Tennis Courts (gravel) This lot is unrestricted.

Lot. No. 6: Playing Field Area This lot is available for students and others while using the playing field, tennis or volleyball courts, or nature fitness trail, and for overflow of Lots 4 and 5. It may also be designated for special groups.

Lot. No. 7: West of Tennis Courts (gravel) This lot is unrestricted.
All Lots: White spaces are for students and visitor use, yellow spaces are for faculty and staff, and blue spaces are for people with disabilities parking.
 

Violations of Parking Regulations [page top]

For purposes of safety and appearance, no parking is allowed along the roadway or in places not designated for parking. Citations will be given to those illegally parked and for speeding, reckless driving, blocking traffic, and for other traffic violations as may occur on the roads or in the parking areas of the college. Failure to obey signs or verbal directions for traffic control will normally result in charges being made against the violator under the “Students Rights and Responsibilities Code”. For failure to park within designated parking areas, the following system has been adopted (records of offenses are based on a twelve month year, beginning August 16 and ending August 15 of each year.)

Number of tickets         Fine         Fine (if not paid or appealed within 7 days)
1                                $1            $5
2 – 3                           $5           $10
4 – 5                           $10          $20
6 or more                     $20          $40

Unauthorized parking in a disabled parking space carries the following fines.
Number of tickets         Fine
1                             $100
2                             $200
3                             $300
Each additional            +$100
When a person has received two citations for parking in a disabled parking space, they will be written a letter from the campus police warning them that their vehicle is subject to towing (at the owner’s expense) if they continue to violate the college parking policy.

Failure to pay fines at the Business Office located in the Administration Building will result in a negative service indicator with the business office. This action will block a student’s service functions (such as enrollment, refunds, transcripts, etc.) until the fines have been paid.

Detailed policy regarding parking regulations can be obtained from the Campus Police Office, ISC 212, (276) 739-2448.
 

Students should be familiar with the Appeal Procedure which is located on the web at http://www.vhcc.edu/police
 

Emergency Procedures

Procedures for handling emergencies have been developed for the safety of all VHCC students and college personnel. It is imperative that everyone cooperate fully in the implement