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Refunds, Credits, Reinstatement as a Result of Military Service

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Pursuant to 23-9.6:2 of the Code of Virginia, and corresponding SCHEV Guidelines, VHCC provides for the tuition relief, refund, and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment.  Service in the uniformed services is defined as service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under call or order to active duty of more than 30 days. 

Students need to submit documentation of the official military orders to the Admissions Office before the end of the semester of withdrawal or prolonged absence.


  1. Tuition and Required Fees 
    Should a student be ordered to active duty (for reservists) or be mobilized (active military) as described in the Code of Virginia, Section 23-9.6:2, and he/she requests to be withdrawn from VHCC after the census date, the student may elect either to be deleted from the registration file and be awarded a full refund or to be administratively withdrawn with no refund and assigned a grade of "W".

    VHCC offers the option for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.

  2. Textbooks
    VHCC will process refunds for textbooks according to the contractual arrangement with Nebraska Books, VHCC Bookstore vendor.

  3. Academic Credits and Grades
    Students who are subject to conditions described in Code of Virginia, Section 23-9.6:2 have the opportunity to receive an incomplete grade ("I") until released from active duty (for reservists) or mobilization (for active military personnel).  All course requirements shall be completed within one year from the date of release from active duty or mobilization.

    Students may be given the option of taking their examinations prior to regularly scheduled times as an exception to VCCS policy 5.7.1 in accordance with the SCHEV Guidelines on Tuition Relief, Refund, and Reinstatement

Students who are called to active duty or are mobilized shall be assured a reasonable opportunity to be reinstated in the same programs of study without having to re-apply for admission if they return to VHCC after a cumulative absence of not more than five years so long as the student provides notice of intent to return to the institution not later than three years after the completion of military service.